问答题Practice 3　　● You are going to attend an international conference on HR management in Geneva soon.　　● Write a message to your assistant:　　● explaining why you will be away,　　● letting her know the dates you will be away,　　● saying what work she should

Practice 5　　● You have been informed that Mary Owen from the Medical Records Department of your company is going to retire next month, and your company will held a party in her honor.　　● Write an email to all staff in your department:　　● Saying what time and where the party will be held,　　● Saying what the party will include,　　● Saying what the employees should do.　　● Write 40-50 words.

Practice 14　　● You work for an advertising agency as the Project Consultant. You have received the following letter from Ms. Reeves, the PR Manager of your client, ABC Consulting Co.Dear Mr. Bridges,　　I am writing to you to propose a meeting with you on the 15th. At the proposed meeting, I would like to discuss with you how to organize an advertising campaign for our clients. I would like to have your advice on having an appropriate budget for such a project. Please let me know if you will be avail- able for the proposed meeting.　　I look forward to hearing from you soon.Sincerely,Marianne ReevesPR ManagerABC Consulting Co.　　●Write a letter to Ms. Reeves:　　● apologizing for being unable to attend the meeting　　● explaining why you cannot attend the meeting　　● suggesting another date (make it reasonably soon)　　● asking her to contact your secretary to confirm the appointment　　●Write 60-80 words　　Dear Ms. Reeves,

Practice 5　　●You made a mistake and lost some useful materials on your computer.　　●Write a message to Kazuko, one of your colleague, saying:　　● What has happened;　　● Why you come to him for help;　　● You hope him to do it in no time.　　●Write about 30—40 words.

Practice 1　 Suppose you have made an appointment with your friend at 5 p.m., but you have some urgent business to attend to and have to cancel your appointment. Write a note to your friend.　 (1) explaining why you have to cancel your appointment　 (2) making an apology for that　 (3) telling him how you plan to make up for it　 You should write approximately 100 words. Do not sign your own name at the end of your note. Use “Wang Lin” instead.

Practice 2　　● You are a manager in a company which manufactures office furniture. Next month you are going to London to discuss an important contract.　　● Write a note to your assistant:　　● saying when you want to leave and return　　● asking him to book flights　　● telling him which hotel to book.　　● Write 40-50 words on a separate sheet.

Practice 3　　● You are going to inform your subordinates of a meeting on sales promotion.　　● Write a memo to area sales managers saying:　　● When and where the meeting will be held;　　● What materials should they prepare.　　● Write about 30—40 words.

Practice 1　　●You have just received a telephone call for your colleague, Sue Benton, who is away from her desk. A sales representative, John Smith, from Barton’s & Co has been delayed. He cannot get to a meeting with Sue, but thinks he can get there later. He has given you his mobile number and would like Sue to call him back.　　● Write a message for your colleague saying:　　● who has called　　● why he will be late　　● when he can get there　　● what he wants Sue to do　　● Write 30-40 words.

Practice 1　　● You are the manager of a small factory and you have received this email from Ms. Spinks, Director of Sales at Twining Electricals.　　●Write a reply email　　● apologizing for the delay　　● explaining why the delivery was held up and why she has not been able to contact you　　● explaining how she will get the order in time　　● offering a small compensation for the delay　　●Write 60-80 words.　　●Write on your Answer Sheet.

Practice 2　　● You recently attended an exhibition and saw some equipment you think your company should buy.　　● Write an email to your company’s Purchasing Manager:　　● saying what the equipment is　　● suggesting how the equipment could benefit the company　　● explaining why it is important to place an order soon.　　● Write 40 - 50 words.

Practice 5　　● You are a department manager at a large IT company. Next week you are going to Beijing to discuss an important contract.　　● Write a note to your assistant:　　●Saying when you want to leave and return;　　●Asking him to book flights;　　●Telling him in which hotel to book a room.　　● Write 40-50 words on your separate sheet.

Practice 3　　● You are Head of Marketing for an international computer manufacturer. You have to make an urgent trip tonight to visit Sally Jones, a potential and influential client in US.　　● Write a memo to your secretary:　　● telling her who you are going to see and where and when,　　● asking her to book flight tickets and make accommodation for you,　　● stating the work you would like her to do in your absence.　　● Write 40—50 words.

Practice 7　　● You are going to attend a seminar next month and you think the seminar may also interest your colleague Nancy.　　● Write a note to your colleague, Nancy.　　● Telling her what the seminar is about.　　● Explaining why it would he helpful for her.　　● Suggesting that you attend the seminar together.　　● Write 30—40 words on your answer sheet.

Practice 6　　● You are the line manager in a large company. You have been informed that your marketing manager had an outstanding performance and deserved a reward.　　● Write a memo to him:　　● informing him about the reward　　● explaining why the reward is given　　● saying what the reward is going to be　　● Write 40-50 words.

Practice 1　　● You are the training manager of a company which has won a large export order. You have been asked to organise foreign language training for some of your staff.　　● Write a memo to staff:　　● explaining why the courses are necessary,　　● saying which members of staff should attend,　　● announcing when the courses will start.　　● Write 40-50 words on a separate sheet.

Practice 9　　● You are attending a conference in the USA next week and will need secretarial help during the trip as your PA is away on holiday.　　● Write a memo to the Human Resources Manager:　　● requesting a temporary PA for the trip　　● explaining why your PA cannot go with you　　● giving the dates of the trip.　　● Write about 30-40 words on your Answer Sheet.　　MEMO　　TO:______　　From:______　　Date: 11 March 2002　　Subject: Temporary PA

Practice 1　 You have received the invitation below, but you will not be able to attend the party. Write a letter to Mr. Smith, explaining the reason why you cannot go and how you plan to make up for it.　 You should write approximately 100 words. Do not sign your own name at the end of the letter. Use “Wang Lin” instead. You do not need to write the address.

Practice 5　　● You are a manager in a company which manufactures office furniture. Next month you are going to New York to discuss an important contract.　　● Write a note to your assistant:　　● Saying when you want to leave and return;　　● Telling her which hotel to book.　　● Write 30-40words.

Practice 6　　● Your department needs to employ some temporary staff.　　● Write an email to the Human Resources Manager:　　● saying how many staff you need and giving the date you want them to start　　● explaining why you need them　　● stating what skills they should have　　● Write 40—50 words.

● You have to attend an OTJ training program organized by the Headquarters of your company.　　● Write a message to your Department Manager, Robert Bush:　　● requesting time off to attend the program,　　● stating when the program is and for how long,　　● explaining the reason that you have to go.　　● Write 40—50 words.

Directions:　　You have taken a message from a phone call for your roommate Sun Fei, who is supposed to be back later to go to a movie with you tonight. Now you have to leave to attend to some urgent business. Write a note to your roommate to tell her about:　　（1）the telephone message you’ve taken,　　（2）your reason for not waiting in the dorm, and　　（3）what to do with your film ticket.　　You should write about 100 words. Do not sign your own name at the end of the note. Use “Tian Jie” instead.

Practice 3　　● Your manager is considering whether to purchase or to rent a new company premise. He has asked you to write a report concerning this.　　● Write a report for your manager, including the following information:　　● what you know about the premise,　　● why it is good for you to take the relevant action,　　● how your company would benefit from it.　　● Write 200-250 words.

Practice 7　　● Your company has planned three training courses：Foreign Language Development, Changes in Technology, Management Skills.　　● You have been asked to write a report, recommending the course you think would be most useful for people who do the same kind of job as you.　　● Write the report, saying which course you have chosen.　　● Explain why you feel it would be the most useful and why the others are not so suitable.　　● Write 200-250 words on your Answer Sheet．

Practice 1　　● You work for a large company. You are going to be transferred to another department within your company.　　● Write an email to all staff:　　● telling them which department you are moving to　　● saying when you will be moving department　　● explaining what your new responsibility will be.　　● Write 40-50 words.